Professional Services Overview
PIP offers a comprehensive range of professional services which include:
- Health and Safety support
- Risk Assessment/Method Statement (RAMS)
- Fire risk assessments
- Risk assessment
- Food safety management
- EXOR registration (Third Party Supplier pre-qualification and assessment)
- CHAS registration (Contractors Health And Safety Assessment)
- PAT testing
- Fire extinguisher maintenance
- Pest control
- Telephone / email support
- Tender completion
Any company with five or more employees is legally required to have a written Health & Safety Policy that is ‘fit for purpose’. Having a fit for purpose policy in place may also reduce your Employer’s Liability insurance premiums.
Our qualified Health and Safety auditors will work with you to prepare all the documentation your business needs to ensure you are meeting all legal requirements. We will provide you with a Health and Safety policy, tailored to your business, and a Health and Safety manual, containing all the documentation and forms you will need.
We can also carry out a full Health and Safety audit on your premises and activities, and provide a comprehensive list of recommendations to deal with any issues found. We can then carry out regular follow up visits to work with you to make sure that all the issues found have been resolved.
All employers have a legal duty to carry out ‘suitable and sufficient’ assessments of the risks to health and safety that employees are exposed to whilst they are at work. This duty also applies to visitors, contractors, and anyone else who may be affected by the activities of the organisation. If you employ five or more people, your risk assessments must be recorded.
We can provide you with any whatever level of support you require. One of our trained and qualified assessors can visit you to identify what assessments need to be carried out. We can then complete the assessments for you and provide a comprehensive list of any control measures you may need to put in place to reduce the likelihood and/or consequences of the hazards in your workplace occurring. We can then carry out regular follow up visits to work with you to make sure that any issues found have been resolved.
Alternatively, if you prefer, we can provide you with all the training, guidance and qualifications you need in order to carry out your own risk assessments.
Under the Regulatory Reform (Fire Safety) Order 2005, all businesses are required to conduct a Fire Risk Assessment (FRA), and you must keep a written record of your FRA if your business has 5 or more people. A good FRA will help to reduce the likelihood of a fire, and reduce the risk of injury to your staff and the potential loss of stock, equipment and premises.
One of our trained and qualified fire risk assessors will visit your premises and carry out the assessment. We will provide you with a full assessment report, including a list of any areas of concern and an action plan to help in the implementation of any measures you may need to take.
We will also provide you with a fire safety policy tailored to your business, an emergency plan and a logbook, which is used to record the results of tests and maintenance on fire safety equipment. When your premises are found to be compliant, we will issue you with a certificate, valid for 12 months. Following the assessment, if necessary we can carry out regular follow up visits to work with you to make sure that any issues found have been resolved.
Finally, as part of the package, we can arrange and carry out any necessary testing and maintenance of your fire alarm system, including testing of fire extinguishers and other fire fighting equipment.
If any new or replacement equipment is needed to achieve compliance, we can arrange for this to be provided. However, we do not sell fire extinguishers, or other fire safety products, and you will not receive any sales calls from us.
A food safety management system gives you a framework for effectively managing your food safety responsibilities. Our qualified consultant will help you;
- Choose and purchase the required standard
- Review support literature and software
- Assemble a team and agree on your strategy
- Consider Training needs and consultancy options
- Choose a Certification Body/Registrar
- Implement Your food safety management system
- Develop your internal documentation processes
- Consider a Pre-Assessment
- Gain registration / certification
- Carry out continual assessment
Many organisations, including over 120 Local authorities, now require their suppliers to be EXOR accredited.
EXOR do not accept accreditation applications completed entirely on your behalf by third party consultants such as PIP. However, we can advise you on the standards and processes that you will need to have in place to satisfy the requirements of the auditor that EXOR will assign to you. We can also assist you with identifying any areas of your business that may not meet the requirements of EXOR, and developing and implementing any new systems and processes necessary.
We will work with you to ensure your application is accepted. We work on a fixed price basis – should your application not be successful at the first attempt, you will not receive any extra fees or charges for any additional work that may be required to ensure your successful registration.
Achieving CHAS compliance and accreditation for your business demonstrates to buyers that you have adequate Health and Safety arrangements in place, and that you are compliant with the relevant Health and Safety legislation.
If you have an adequate Health and Safety policy, a good Health and Safety management system in place, and your Health and Safety standards comply with the relevant legal requirements, achieving your CHAS compliance and accreditation should be a fairly straightforward process.
We will work with you to ensure your application is accepted. We work on a fixed price basis – should your application not be successful at the first attempt for any reason, you will not receive any extra fees or charges for any additional work that may be required to ensure your successful registration.
The Health and Safety at Work Act 1974 and the Electricity at Work Regulations 1989 place a duty of care upon employers to ensure that their workplace is safe. Should there be an electrical accident caused by an electrical appliance which has not been adequately tested and maintained, you may face prosecution. PAT testing is a comprehensive way to comply with the legal requirements that exist to protect employees, customers and tenants, and to provide a safer working environment.
All our engineers are qualified and covered by full public liability and professional indemnity insurance.
Testing is available for spur wired appliances and we are also able to carry out microwave appliance leakage tests. We can carry out testing outside normal office hours if required, to reduce disruption to your normal activities. On completion of testing, you will be provided with a framed certificate and a logbook of all appliances tested.
Under the Regulatory reform (Fire Safety) Order 2005, your fire detection system must be ‘suitable and sufficient, and suitable portable fire fighting equipment must be provided. We can test and service your detection and alarm system, and service and maintain your fire extinguishers. Our staff are fully qualified and insured to ensure that you receive a top quality service.
As part of our professional services package, we can offer you a suitable pest control service to suit your needs. The standards levels of service are:
Basic: One visit for survey/treatment per quarter with fixed extra charges for additional services on demand within 24 working hours. A Pest Control Service Report Book will be held by the client and completed every survey/treatment.
Standard: Eight visits per year (every six weeks) with all additional call outs free on demand within 24 working hours. A Pest Control Service Report Book will be provided and updated as above.
Premier: As above but with the following additional free services; Treatment on alternate working days for all infestations until eradicated. Schedule of bait points/working practices throughout premises. Check list to record each and every inspection and treatment to each location throughout the premises. Six monthly written report provided.
All our professional services packages are tailored to your particular requirements, but whichever package you choose, our trained and qualified advisors are available Monday to Friday, 9.00am to 5.00pm on 0800 111 6303, to help with any questions you may have. You can also email us at any time, at firstname.lastname@example.org. We aim to answer all emails within one working day.
With recent changes in legislation, it is becoming more and more common for customers to require a full tender to be submitted before contracts are awarded. We can provide as much or as little support as you need with this process, from general advice to completing and submitting a tender on your behalf.